Receptionist

Company Overview: Dream 4 Tech is an innovative and fast-growing startup company specializing in cutting-edge web applications and digital solutions. As a Receptionist at Dream 4 Tech, you will be the first point of contact for clients, visitors, and employees, playing a crucial role in creating a positive and professional first impression of the company.

Position: Receptionist

Job Summary: As a Receptionist, you will be responsible for managing the front desk, greeting visitors, handling incoming calls, and providing administrative support to various departments. Your friendly and professional demeanor will contribute to the overall positive atmosphere of the office. This role is essential in ensuring smooth daily operations and facilitating effective communication within the organization.

Responsibilities:

1. Greeting and Welcoming: Welcome visitors, clients, and guests with a warm and friendly demeanor, ensuring they feel valued and comfortable.
2. Managing Calls: Handle incoming phone calls, screen and direct them to the appropriate personnel, and take accurate messages when necessary.
3. Front Desk Operations: Maintain a clean and organized front desk area, ensuring it reflects the professional image of the company.
4. Mail and Package Management: Receive and distribute mail, packages, and deliveries promptly to the appropriate recipients.
5. Appointment Scheduling: Coordinate and schedule appointments, meetings, and conference rooms as required.
6. Employee Support: Assist employees with general administrative tasks, such as booking travel arrangements and managing office supplies.
7. Visitor Coordination: Notify employees of visitor arrivals, maintain visitor logs, and issue visitor badges when required.
8. Communication Support: Assist with internal communication by distributing memos, emails, and other relevant information.
9. Vendor Relations: Liaise with vendors and service providers, ensuring smooth operations of office equipment and services.
10. Miscellaneous Tasks: Assist in ad-hoc administrative tasks and special projects as needed.

Requirements:

1. Education: High school diploma or equivalent; additional certification or training in office administration is a plus.
2. Communication: Excellent verbal and written communication skills, with a courteous and professional phone etiquette.
3. Customer Service: A customer-centric attitude, with the ability to provide exceptional service to clients and visitors.
4. Organizational Skills: Strong organizational and time management abilities to handle multiple tasks efficiently.
5. Adaptability: Demonstrated ability to remain calm and composed in a fast-paced environment.
6. Tech Proficiency: Familiarity with office software (e.g., Microsoft Office Suite) and basic computer skills.
7. Interpersonal Skills: Positive and outgoing personality, with the ability to interact well with people at all levels.
8. Attention to Detail: Meticulous in maintaining accurate records and information.
9. Dependability: Reliable and punctual, with a commitment to fulfilling job responsibilities.

Benefits:

• Competitive compensation package.
• Opportunity to be part of a dynamic and exciting startup environment.
• Learning and growth opportunities within the company.
• Collaborative and supportive work culture.

Join us at Dream 4 Tech and be the friendly face that represents our company’s values and commitment to excellence. To apply, please submit your resume and a cover letter detailing your interest in the role to [contact email].